Finding the right contract shouldn’t slow anyone down – especially if you’re looking for your own.
Add your entity’s contracts to Pavilion (for free!) to make sure nobody misses a contract they should use.
- Simplify how your entity finds your own contracts: Use Pavilion’s powerful search and filter capabilities to find your entity’s contracts — all in one place.
- Save time responding to public records requests: Direct entities and suppliers to your contracts on Pavilion.
- Stay on top of expiring contracts: Get notified before your contracts expire so that you’re never blindsided again.
- Boost local businesses: When other entities piggyback off of your contracts, your awarded suppliers reduce selling costs and grow their businesses.
- Give back to the public procurement community: Help your procurement peers access more contracts they can use.
“Pavilion gives us a free contract repository to allow the internal collaboration that has always been missing. Now, there is so much information at our fingertips.”
Maria Agrusa, County Procurement Officer, Orange County, CA
How to add your entity’s contracts to Pavilion
You can add contracts to Pavilion through 3 ways:
If your contracts are already online
Send the link to your contracts to contracts@withpavilion.com. We’ll review it from there!
If your contracts are in your e-procurement solution
- For OpenGov customers, your public contracts can be automatically added and synced to Pavilion:
- Make the contract record and corresponding contract documents “public”
- If you haven’t already, mark the contract as piggybackable
- See step by step instructions here.
- For Bonfire customers, Pavilion can add contracts from your “Public Contracts” module:
- Ask your Bonfire representative to turn on the “Public Contracts” module for your agency
- Mark contracts you want to share as “public”
- Set up a custom field to mark contracts with cooperative language
- See step by step instructions here.
- For other e-procurement solutions, reach out to contracts@withpavilion.com for more details.
If your contracts are stored in your internal systems (shared drive, Sharepoint, etc)
Email contracts@withpavilion.com. Our data experts will show you how to:
- Extract key contract information: contract number and title, name of awarded vendors, contract start / expiration dates, contact info for contract admin & vendor, etc.
- Share contract documents: link to a shared drive, or send as an email attachment
We recommend that you send us your new contracts or updates every 3 months.
Common questions
Who will be able to see our contracts?
Contracts will be available to registered Pavilion users. It is free to create an account on Pavilion.
Can I make contracts only show up for my entity or alliance?
Public entities will see that the active cooperative contract exists when they search on Pavilion. If use of a contract is limited based on membership, we can indicate this requirement and direct people to learn more about becoming a member of your cooperative / alliance.
