Your purchase

What are you purchasing?

What category is this purchase?Construction and commodities with installation are typically more complex.

How much will this purchase cost?Purchases over $1,000,000 are typically more complex.

Will you need approval from senior management or elected officials?Purchases requiring approval from leadership are typically more complex.

Based on your responses, this looks like a simpler purchase.Simpler purchases often require less procurement work and may not involve senior staff. We account for this with a lower staff time estimate. You can adjust staff time below.

Staff time required - optional

Staff time is a key cost driver for a procurement. You can set expected hours manually or skip this section to use NCPP's estimates from research with 39 public entities. NCPP factors in time from procurement, legal, management, finance, and end users. NCPP adds time for complex purchases.

Expected staff time for solicitation across all teams:Includes all phases of a procurement including initial stages and publication, open solicitation, and award.

hours

Expected staff time for piggyback across all teams:Includes negotiation and award phases of a procurement.

hours

Discounts and markups - optional

What discount vs. list price do you expect from running a solicitation, if any?Discount from list price that you expect from running a solicitation.

What discount or markup vs. list price do you expect from piggybacking, if any?Euna’s 2024 State of Public Procurement report found that procurement teams received a 7.5% average discount on piggyback purchases.

%DiscountMarkup

Staff salary rates - optional

Staff salaries are another key cost factor. Public sector salaries vary by region and entity. You can skip this section to use NCPP's national salary estimates based on industry averages, or enter data for your role and we'll scale all of NCPP's salary estimates accordingly.

What's your role?

What’s the average salary (excluding benefits) for someone in your role where you work?

All done!
Your submission has been sent to your email

Oops! Something went wrong while submitting the form.

Your results:

Oops! Something went wrong while submitting the form.

Estimated solicitation cost:

Item/service cost:

Cost of staff time:

Estimated piggyback cost:

Item/service cost:

Cost of staff time:

Estimated staff time cost savings:

(

)

Entities should evaluate procurement methodologies to find the most appropriate path for their needs. Pavilion and NCPP encourage strong due diligence to determine if a cooperative purchase is right for you.

Cost to Procure Calculator

Your purchase

Staff time required - optional

Discounts and markups - optional

Staff salary rates - optional

Ready to take the next step?

Want to track cost savings over time?

Decided to go out to bid?